Care Staffing Hours Dashboard

The Care Staffing Hours dashboard provides a day-by-day view of estimated care hours and staff counts by shift, care list, and community. It is designed to support staffing planning, coverage analysis, and identifying days where workload may not align with available staff. This report includes data from the past 90 days only.

Access the Care Staffing Hours Dashboard

The Care Staffing Hours dashboard is enabled automatically for all ALIS HQ customers.

To access it: From ALIS HQ, select Care Staffing Hours from the Dashboard menu at the top. 

What This Dashboard Shows

The dashboard displays a single comprehensive table: the Care Staffing Hours Report.

Care Staffing Hours Report

A day-by-day breakdown showing, for each community:

• Recorded On: The day of the week and date (e.g., Sun 05-03, Mon 05-04).
• ByShift / Group / Care List: The shift (Shift I, Shift II, Shift III) and care list (AM 1, AM 2, AM Housekeeping, PM 1, PM 2, PM Housekeeping, NOC, PRN Care, etc.).
• Est Hours: Estimated hours of care tasks for that shift/care list/day.
• # Staff: Approximate number of staff needed for that workload, calculated as Est. Hours / 8.

The table totals roll up by shift, by community, and by grand total.

Color Coding

Cells are color-coded by estimated workload:

• Pink cells: More than 8 hours of tasks (potential understaffing risk).
• Orange cells: Less than 7 hours of tasks (potential overstaffing).
• Clear cells: Between 7 and 8 hours of tasks (target range).

How to Use This Dashboard

• Plan staffing levels. Use the # Staff column as a starting point for determining how many caregivers are needed per shift.
• Spot coverage gaps. Pink cells indicate days/shifts where the workload exceeds standard staffing capacity, which may require additional coverage.
• Identify overstaffing. Orange cells indicate days/shifts where workload is light relative to typical staffing levels.
• Compare across communities. The report shows all communities side by side for the same date range, useful for portfolio-wide staffing decisions.

Considerations

• This report includes data from the past 90 days only.
• Staff is an approximation based on Est. Hours / 8 and should be used as a planning input rather than an absolute staffing target.