Create Mailing Labels for Resident Contacts

This guide explains how to use the Contacts Report to generate mailing labels for resident contacts. This is a simple way to print names and addresses onto label paper for mailing.

Download the Mailing Label Template

Before generating labels, you will need to download the template file.

1. Click here and save this template file to your computer with the MS Word (.docx or .doc) file format. 

Generate Mailing Labels 

Step 1: Access the Contacts Report

1. In ALIS, navigate to Reports. 
2. Locate the Resident section. 
3. Click Contacts.

Step 2: Apply Filters 

1. Update the report filters so the report includes only the contacts you want to print (e.g., use the Contact Preference filter to show contacts who prefer Email & Mail, or Mail).

2. Click Refresh to apply your filters. 

Note: The Contact Preference filter is only effective if a preference has been selected on each contact’s profile. This setting can be found below the contact’s name when adding or editing a contact.

If you are unsure whether this has been set for all contacts, you can also include Unspecified in your filter.

Step 3: Generate Mailing Labels

1. Click Generate Mailing Labels at the bottom right of the filters.
2. A new section will appear below the filters. 
3. Click Browse in the Template field.
4. Select the template file you downloaded earlier.
5. Optional: Select the checkbox “Print labels only for records with complete address information.”
   • This is recommended to ensure all labels include full mailing addresses.
   • If left unchecked, some labels may include only a contact’s name if no address is on file.
6. Click the blue Generate Mailing Labels button.

Download and Print Labels

ALIS will generate and download a PDF file containing your completed mailing labels.

This file is formatted for standard label paper and is ready for printing.

Related Articles:

• Resident Contacts Reference Guide
• Generate Mailing Labels for Prospects, Contacts, and Referral Sources

For more assistance with Mailing Labels,

Contact our ALIS Customer Success Team:

888.404.ALIS (2547) or support@go-alis.com

• MailTemplate51601.docx10 KB