How to Add a New Staff Member

Updated November 22, 2024 16:18
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Adding staff to ALIS is how you can enable them to login. This is meant to be a simple process that gives you control over the level of access each person has.

Access the All Staff page. You can click the All Staff the icon on your main ALIS page, or find All Staff in the Staff menu at the top of any page.
Confirm that the Communities menu at the top right is where you want to create access for your staff member. You can enable them to access other communities later if needed.
- To learn more about associating staff to multiple communities, read this article: How do I associate a staff member to multiple communities?
Click +Add New Staff. You can also click the link at the top right under the communities menu to watch a video about how to add staff.
In the pane on the right side of your page, you are required to fill in the First Name, Last Name, Hire Date, Security Role, and Login Status.
- Click to Set Password for staff in order to allow them to login. You can choose to Automatically send a randomly generated password for them, or you can Manually create them a password.
- For more information about Security Roles, read this article: What is a Security Role?
- The Job Role field is useful for adding a specific job title for the staff member. This title will display after the person's name on certain documents. There are some suggestions in a menu for job role, but you can type anything in this field.
At the bottom of the pane, click Add Staff and Go To to view their staff profile. When you click the Login & Access blue bar, you can see and edit their login username (this is automatically generated based on their name), and add any additional details as needed. They can now login to ALIS with their username and password!