Compliance Settings

Create and configure Resident, Staff, and Community compliance items to meet your community's needs. Copy individual items, or copy one community's entire configuration to another one in your portfolio.

This article overviews the settings for Resident Compliance, however the same information applies to Staff and Community Compliance. Those settings are located on the Staff Settings and Community Settings pages. For assistance with configuring your company or community Compliance Settings, contact your Account Manager or our ALIS Customer Success Team.

Digitize Forms to be Fillable Online 

If you want to set any of your compliance documents to be Filled Online, you must first send them to the ALIS team for processing. Send your PDF form templates to your Account Manager or our ALIS Customer Success Team.

• Once a form template is received, the ALIS team will set up annotations on that form which enable it to automatically pull in any existing, relevant ALIS data into the applicable form fields. When digitized, the form also retains information from previously completed versions. Refer to this Completing Compliance Items guide for more information.
• It is also possible to set up your form template to require information in any text box you need. This will prevent someone from completing a version of that document until they have added text to your specified required form fields. Refer to this Required Fields on Compliance Documents guide for more information. 

Create and Configure Compliance Items

To create and configure compliance items, first navigate to Resident Settings and scroll to the Compliance Configuration section.

1. To add an item, click the +Create Compliance Item button at the top of the table.
2. This opens a pane on the right of your screen where you will enter specifications for this item: 
   • The only required fields to create the item are Document Name, Compliance Stages, and Product Types.
     • Document Name - Type the name of the compliance item. This name will appear on all resident profiles that this item applies to.
     • Compliance Stages - This determines what stage of profiles this item will apply to. The most common selections are Applicant, Resident, and Moved Out. However, you can choose to select Prospect to make the item available for completion on your Prospect profiles (for example). 
     • Product Types - This field defaults to "All". You can also use the dropdown to multiselect which specific Product Types this item will apply to.
   • See below for optional fields:
     • Template - This is the slot to upload form templates meant to be Filled Online on the resident profiles. 
       • Informational Documents: To upload informational documentation (e.g., Transfer Forms, resident care guides, welcome letters, staff references, etc.) not requiring signature or online completion, simply click Browse and choose a PDF file from your device. 
       • Digitized Forms to be Filled Online: Forms requiring digitization must first be processed by the ALIS team. If you need to upload a template to be filled online, contact your Account Manager or our ALIS Customer Success Team. 
       • Do I have to upload a template? No! If you just want to create a "digital folder" in a Resident, Staff, or Community Compliance section for future documentation uploads, do not upload a template.
     • Group - This field is where you can select or type a name to group items on the compliance table.  It is recommended to create the item first and then bulk group it with other items on the main Compliance Configuration section. See the below Group Compliance Items section.
     • Description - This will save and display your information on this page only. It is likely not necessary.
     • Classification - The options in this menu add this item to other sections of the resident profile not contained in the Compliance Summary.
       • The "Evaluation" and "ISP" options pull the item into either the Evaluations and Service Plans section of a resident's profile. Note that this only applies if you are not using an ALIS integrated evaluation tool. This option is not commonly used.
       • The "Directives" option pulls the item into the Advance Directive slot in the Basic Information section of a resident's profile. 
       • The "Facesheet" option should only be selected if you want to use your own template for the resident Facesheets instead of the ALIS-generated Facesheet.
     • Tags - This is how you can pull documentation into other areas of ALIS for inclusion and/or completion. For example, tagging an item as "Emergency" pulls this item into the Emergency Packet configuration. This can also be done in the main Compliance Configuration section on the Resident settings page.
     • Expires - This option is how you set the compliance item expiration timeline once it is initially completed. Expiration dates can also be set on an individual basis when completing compliance items on resident profiles. 
       • When you select Custom Date from the dropdown menu, a "___ Days" field appears in which you can enter any number of days between 7-2000.
     • Is this compliance document optional to complete? - This defaults to "No", which means that the item will be marked as required. When marked as required, the item impacts your resident's compliance percentage. Toggle this to "Yes" to mark the document as an optional compliance slot that will not impact residents' compliance percentages.
3. Click Submit to save your configured item.

Edit a Compliance Item

To make changes to an existing compliance item, click the Options button and select Edit. This opens the same pane as described above. Once you are finished making changes, click the Submit button to save.

Other Compliance Settings

Group Compliance Items

It is most efficient group compliance items from the main Compliance Configuration table.

1. To group or re-group multiple items at once, click the checkboxes next to the left of each item.
2. Then click the Group Compliance Items button above the table.
3. In the pop-up that appears, either select a group that already exists in the dropdown menu or type the name of a new group you want to create. 
4. Click Apply to save your grouping.

Tag Items

Use the Bulk Tag Items button at the top of the table, or click Options > Tag to tag individual items. The most common use for tagging items is to include include them in resident Emergency Packets. For detailed instructions, refer to this How to set up your Emergency Packet guide.

Copy To 

Use the Copy To button at the top of the table to copy any or all compliance items from one community to another. Multiselect the checkboxes next to compliance items and click the Copy To button at the top of the page. This opens a pane to the righthand side for you to select which community or communities to copy the selected items to. 

Sync Profiles

Use the Sync Profiles button at the top of the table to apply any selected items to other ALIS profile types. This is most useful when you have already created an item to only include some profile types but then want to add others.

Retire

Click Options > Retire on an individual item for any documents you want to keep on resident profiles (if already completed), but remove from others and prevent it from displaying on profiles going forward. When used, the completed documents will then be grouped as Retired.

Delete

Click Options > Delete to remove an item from all resident compliance tables. For any residents who had this item completed on their profile prior to deletion, the previous document versions will be moved to the Miscellaneous Documents in the Compliance Summary section of their profile.

Related Articles:

• Staff Compliance
• Compliance Settings
• E-Sign Compliance Items
• How do I bulk print a compliance item for all residents?
• How to Set up an Emergency Packet 

For more assistance with Compliance,

Contact our ALIS Customer Success Team:

 888.404.ALIS (2547) or support@go-alis.com