Medication Tags are visual indicators used to label Routine and PRN orders with specific characteristics. The Controlled Substance auto-tag is designed to streamline your workflow and improve accuracy. Rather than manually tagging every scheduled medication, ALIS uses a drug database link to identify these orders as they arrive in your inbox.
Requirements for Auto-Tagging
For an order to be automatically labeled with the "Controlled Substance" tag, three criteria must be met:
Pharmacy Integration: You must have an active, established pharmacy interface.
Drug Database Entitlement: The ALIS Drug Database must be enabled for your community. This requires an ALIS team member. For assistance, contact your Account Manager or our ALIS Customer Success Team.
NDC Match: The RX NDC number sent within the pharmacy’s order message must match an entry identified as a Controlled Substance within the ALIS Drug Database.
Why is a controlled order missing a tag?
If you have confirmed that the Drug Database is active but notice that a specific controlled medication arrived to your Pharmacy Inbox without the tag, the most common cause is an NDC mismatch.
Why? If the NDC number provided by the pharmacy is missing from the message or does not perfectly match a classified controlled substance in our database, the tag will not trigger.
How do I troubleshoot this? Manually add the tag by clicking Process in the Pharmacy Inbox or Edit on the Manage Orders page. Select Controlled Substance from the Medication Tags list.
Other Considerations
The "Controlled Substance" tag is a permanent part of the ALIS default list and cannot be deleted or disabled.
Once tagged, the "Controlled" status is visible to Med Techs on the Pass Med page and MAR documents to ensure they follow your community’s specific protocols.
You can instantly pull a list of all residents on controlled medications by filtering the Medication List Report by the "Controlled Substance" tag.
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