Psychotropic Auto-Tagging Rules automatically tag applicable Routine and PRN medication orders as a Psychotropic Drug when you process new orders or create orders manually.
ALIS already tags controlled substances with the Controlled tag, but your state may also require the specific Psychotropic Drug identifier on applicable orders. Because there is no national standard or single list of psychotropic drugs, and each state's classifications vary, auto-tagging rules let you customize this list to your state's needs.
Psychotropic Tagging Rules are one part of the Drug Tagging tab. The same tab also includes Drug Class Auto-Tagging for Antibiotic and Antipsychotic orders, covered near the end of this guide.
For general information about Medication Tags in ALIS, see Customizable Medication Tags.
Configure Settings
You can manage your community's list of psychotropic medications as long as your ALIS environment is linked to our drug database. If you need the Drug Database entitlement enabled, contact your Account Manager.
Add a Psychotropic Tag Rule
Add or remove drugs to customize which medications your community treats as psychotropic, based on your licensure.
- Navigate to Settings > Medications and click the Drug Tagging tab.
- In the Psychotropic Tagging Rules section, click Enable Psychotropic Auto Tagging.
- Click +Add.
- In the Search Drug Name field, type a GPI Segment or a specific drug name.
- Select all applicable Drug Category Descriptions (see Psychotropic Auto-Tagging: GPI Index) from the results.
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Click Submit to save.
Tip: The "GPI Match Count" shows how many GPI numbers are matched by the "Drug Category Description." This column can be referenced to know how many medication orders currently in ALIS are matched by this group.
Delete or Copy a Psychotropic Tag Rule
- Delete: Find the Drug Category Description in the list, click Delete, and confirm in the pop-up.
- Copy To: Click Copy To, multiselect the communities you want to apply these rules to, and click Save.
How Psychotropic Auto-Tagging Applies
Once your Psychotropic Tag Rules are configured, ALIS tags applicable orders as Psychotropic Drug in several ways:
- Pharmacy Inbox: When you process an order in the Pharmacy Inbox, ALIS tags it if it matches your rules list.
- Manually created orders: On the Manage Orders page, click +Add Routine or +Add PRN. The tag applies once you enter the medication name and dosage, because of the Drug Database link.
- Retroactively: Rules apply even when set after an order was created or processed. Applicable psychotropic medications that were not previously tagged are tagged on the resident's Manage Orders page.
Drug Class Auto-Tagging (Antibiotic and Antipsychotic)
The Drug Tagging tab includes a Drug Class Auto-Tagging section that tags orders by therapeutic drug class, currently Antibiotic and Antipsychotic. Classification comes from the drug's GPI code, which ALIS already receives, so there is no per-community list to build. You switch a class on or off.
Drug Class Auto-Tagging is a Limited Release feature and is off by default. To enable it for your community, contact your Account Manager.
What to expect when a class is enabled:
- New and edited orders only. Tagging applies as orders are created or edited in the order form. It does not tag orders already on a resident's MAR, and turning a class off does not remove tags that are already applied.
- Order form only. Tags apply when a drug is selected in the order form. Orders that arrive through pharmacy ingestion, imports, or the API are not auto-tagged by this feature.
- Antipsychotic includes lithium. The GPI group behind this tag covers antipsychotics and antimanic agents together, so lithium is tagged as an antipsychotic. Give tagged orders a quick clinical review.
- Antibiotic covers all anti-infectives, including antifungals and antivirals, not only classic antibacterials.
Antibiotic and Antipsychotic tags appear as badges on the Record Med Pass and Manage Orders pages, the same as other medication tags.
Report on Tagged Medications
Auto-tagging supports strong reporting on residents taking a given drug type at any time. To see residents currently on psychotropic, antibiotic, or antipsychotic medications:
- Go to Reports > Medication List report.
- Click the Medication Tags dropdown and select the tag or tags to filter by, such as Psychotropic Drug, Antibiotic, or Antipsychotic.
- Refresh the report.