How to Prepare and Pass Prepared Meds

The Prepare Meds feature allows staff to prepare, or digitally group, routine orders in advance of Pass Meds. In Pass Meds, prepared orders can be recorded as 'Passed' in one click. The workflow is designed to split the order documentation process into two distinct stages: Prepare Meds and Pass Meds. 

Access Prepare Meds page

Click the Medications dropdown menu and select Prepare Meds to begin preparing medications prior to Pass Meds. 

Step 1 - Start 'New Prepare Meds'

The first step is to select the specific grouping of medications you intend to prepare. The Prepare Meds page will automatically default to the Current Med Pass Time shift.

1. Locate the Med Cart that contains the residents' orders you plan to prepare. 
2. Click the blue Start button to navigate to the next page.

Note: You can also click Continue to finish an in-progress meds preparation.

Step 2 - Preparing the Medications

The next step is to view residents' orders within the selected Med Cart and shift to digitally prepare the doses.

1. On the 'Preparing [Med Shift Med Cart]" page, view each resident's list of eligible orders. 

   • Note: If a resident has Ineligible Orders, these will show at the bottom of their respective list. 

2. For eligible orders, click Prepare (or Prepare All) to mark these orders as part of the prepared group. This can be done as you physically open medication packages and deposit doses into the resident’s labeled cup.

3. Continue this process for all residents with eligible medications on the cart.

4. Once finished, click the green Complete button. 

5. In the pop-up window that appears, click Confirm to be automatically redirected to Pass Meds. 

Cancel Preparing Meds "session": If you selected the wrong Med Shift or Med Cart and/or need to start over for any reason, click the x Cancel button at the top right of this page to clear and reset any prepared meds in the current session. This action returns you to the Prepare Meds page.

Step 3 - Pass Prepared Meds

The final step is to record Prepared Meds as 'Passed' or document any exceptions. On the Pass Meds landing page, prepared medications show the Prepared Meds label. 

1. Click Pass Meds to begin recording administration for the selected resident.

2. On the resident's specific Pass Meds page, prepared orders show fewer details (Medication name, dose, and photo). Visually confirm that the details in ALIS match the contents of the resident’s cup. 

3. Next, record administration outcomes using either of the following outcomes: 

   • All Passed: If the resident takes all medications, click All Passed to record the administration for the entire group simultaneously.

   • x Split with Exception: If the resident refuses a specific pill or there is an issue, select Split with Exception. In the pop-up window, click Split to confirm this action. 

     • This breaks the group apart, returning orders to their default list view where you can record the specific refusal or exception individually.

4. To stamp the MAR, click the green Record Med Pass at the top right of the page. 

Edit Completed Prepared Meds 

On the Prepare Meds page, click Edit next to a Completed session. This takes you back to the 'Preparing' page where you can review previous selections or reset them if necessary (e.g., to reverse a "pre-pour" in the case of mistakes or mis-clicks). 

Audit Prepare Meds History 

The Prepare Meds page includes a History section showing completed preparation sessions. Click Print to download a 'Prepare Meds Report' PDF.  

Related Articles:

• Pass Meds Reference Guide
• Job Aide: How to Pass Meds and Administer PRNs

For more assistance: 888.404.ALIS (2547)  |  support@go-alis.com