Staff can be added to ALIS Calendar events when there is a need to track who is involved in any activities. If the staff member has an email address on their staff profile, an email notification can be sent to them, notifying them that they have been added to the event.
This feature must be turned on for your company by the ALIS team. Contact ALIS Support to activate this feature.
For information about the ALIS Calendar, check out our various ALIS Calendar Guides.
When you add or update any event, use the Add Staff dropdown to associate staff members with the event.
- If they have an email address on file, you can choose to send them a notification email about the event. When you click either the Update Event or Create Event buttons, a pop-up will ask if you want to send a notification.
- Clicking Send will add the staff to the event and send the notification email to the appropriate staff.
- Clicking Don't Send will still add the staff to the event, but the notification email will not be sent.
- Clicking Back to editing will close the pop-up and allow you to further edit the event
To add/update an email for someone, go to their Staff Profile and update their email in the Basic Information section.
Scheduling Event Reminders
You can also schedule reminders for your staff at specific intervals before the event time. Check the E-mail Notification box, and then select the preferred time before the event that you would like the email to be sent.
Event Reminders can also be sent at a Custom time before the event. Select the Custom option in the dropdown and two new fields will appear. Set the number in the first field, and then select Minutes or Hours from the dropdown. Once the Event is saved/updated, the Email will be sent at the scheduled time.