The Medication List Report provides a comprehensive view of medications assigned to residents across your community. This report is commonly used by nurses and clinical administrators to locate information about specific medications, prescribing patterns, and medication usage trends across residents.
About the Medication List Report
The Medication List Report is designed to help clinical teams review medications currently assigned to residents and identify trends or specific medication types within the community.
For example, the report can help answer questions such as:
- How many antibiotics are currently active for residents?
- Which residents are receiving controlled medications?
- Which medications are scheduled during a specific med pass timeframe?
Access the Report
Access to Medication Reports requires appropriate security role permissions, typically assigned to users with Nurse or Community Administrator roles.
If you do not have access, contact your community administrator. They can work with your Account Manager or the ALIS Customer Success Team to enable report permissions if needed.
To open the Medication List Report:
- Navigate to Reports.
- In the ALIS Reports tab, go to the Medication Reports section.
- Select Medication List Report.
Medication List Report Filters
The report includes several filters that allow you to refine results based on resident information, medication characteristics, and scheduling details.
Community
A multi-select filter that allows you to display medication data for one or more communities.
Resident Stage
Defaults to Current. Controls which resident stages are included in the report.
Other available options include:
- Applicants
- Completed Transfers
- Moved Out
Resident
Defaults to All. Displays medication orders for a specific resident or for all residents.
Product Type
Defaults to All. Allows filtering by care product type, such as AL or MC.
Classification
Defaults to All. Filters residents based on classification settings used in your community.
Medication Status
Determines whether the report includes active or discontinued orders.
Options include:
- Active (default)
- Discontinued
- Both
Medication Type
Defaults to All. Filters medications based on the type of order.
Options include:
- Routine
- PRN
- Treatment
Time Range
Defaults to All. Filters medications by the Med Pass Time Frame in which they are scheduled.
Medication Details
Defaults to All. Allows filtering by medication attributes such as:
- Controlled
- Narcotic
- Injection
- Patch
- Tracking Count
Medication Tags
Displays medications assigned specific custom tags. Multiple tags can be selected to narrow results.
Medication tags are configured in Medication Settings and can be used to identify medication categories such as antibiotics.
For more information, read this guide: Customizable Medication Tags.
Service Level
Defaults to All. Filters medications based on the required service level, such as:
- Administer
- Self-Administered
- Assistance
- Third Party
- Nurse Only
Scheduling Status
Defaults to All. Displays medications based on scheduling availability.
Options include:
- Enabled
- Disabled
- On Hold
Prescriber
Defaults to All. Filters medications by the prescribing provider.
Medication Name Search
The report includes a free-form search field that allows users to filter by medication name.
Key details of this search feature:
- Case-insensitive
- Matches both display names and generic medication names
- Allows users to quickly locate medications without manually scanning the report
Medication List Report Columns
The Medication List Report displays several columns summarizing key medication information.
Resident Name
Displays the resident’s name and includes additional context such as Product Type and Classification.
Type
Displays the medication order type:
- Routine
- PRN
- Treatment
Medication
Shows the medication name and dosage.
If available, the generic medication name will also display. Active medications are labeled with a green Active indicator.
Prescriber
Displays the name of the prescribing provider associated with the medication order.
Schedule
Shows the scheduled administration information.
For routine and treatment medications, this includes specific administration times and dosage instructions.
For PRN medications, this column displays the dosage information.
Service Level
Displays the level of staff involvement required for the medication:
- Administer
- Self-Administered
- Assistance
- Third Party
- Nurse Only
Scheduling Status
Indicates whether the medication schedule is:
- Enabled
- Disabled
- On Hold
Details
Displays additional medication attributes and custom medication tags, such as:
- Do Not Crush
- Controlled
- Patch
- Tracking Count
These tags help staff quickly identify medications that require special handling or tracking.
Export or Print the Report
The Medication List Report can be printed or exported to Excel. For a complete view of medication order details, it is recommended to export the report to Excel.
Exporting the report to Excel provides additional medication details that are not visible in the on-screen report view.
Additional export columns include:
- Diagnosis
- Frequency
- Disabled Reason notes
- Route
- Patch or Injection Location
- Pain Scale
- Instructions
- Rx file upload status
- Refill counts
Diagnosis Information in the Report
The Medication List Report includes a Diagnosis field when exported to Excel.
Diagnosis data will populate this column only if a diagnosis has been manually entered on the medication order.
Tracking diagnosis information can help communities meet documentation requirements and review medication orders alongside their associated clinical conditions.
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