Medication Changes Report

The Medication Changes Report provides a detailed audit of medication-related updates for residents. It allows clinical leadership and pharmacy partners to review changes to medication orders and allergy information within ALIS.

This report captures changes made manually from the Manage Orders page as well as updates generated through pharmacy inbox processing. It also identifies the source of each change and includes additional pharmacy identifiers when available.

How This Report Is Used

Clinical leadership and community staff can use the Medication Changes Report to audit medication updates and verify that order changes are properly communicated.

This is especially valuable for communities using a pharmacy integration, as it helps:

• Track both manual and pharmacy-driven changes
• Verify pharmacy message processing
• Troubleshoot discrepancies between ALIS and the pharmacy system
• Maintain clear documentation of medication activity

Access the Report

Find this report by using the Medications dropdown in the +Reports submenu or by navigating to the Medication Reports section of the Reports page.

Event Types Captured in the Report

The Medication Changes Report records the following types of updates:

Health Profile Updates

• Allergies updated in the resident Health Profile

Manual Order Updates from Manage Orders

• Medication created manually from Manage Orders (including orders replicated across residents)
• Medication deleted manually from Manage Orders
• Medication details updated manually (including Route and Instructions)
• Medication discontinued manually from Manage Orders
• Medication schedule updated (including changes to Frequency, Time, End Date, and Dose)

Pharmacy Inbox Processing Events

The report lso captures events generated through pharmacy message processing, including:

• New medication orders received
• Order updates received
• Order discontinuations
• Messages automatically mapped to existing orders
• Messages automatically dismissed

Report Details

The report includes additional information to help users clearly identify and trace medication-related activity.

Expanded Audit Details

Audit messages within the report may also include pharmacy identifiers when available, such as:

• Order ID
• Rx number
• Drug name

These details provide additional context and make it easier to track medication activity and investigate discrepancies between ALIS and the pharmacy system.

Source Column

The report includes a Source column that indicates where the change originated, such as:

• Manage Orders – changes entered manually by staff
• Pharmacy – changes resulting from pharmacy inbox message processing

This allows users to quickly distinguish between updates made within ALIS and those received through the pharmacy integration.

Export or Print the Report 

You can generate a copy of the report in either format:

• Print a PDF
• Export to Excel

Reports can also be shared with pharmacy staff directly through ALIS.

Send Medication Changes Emails to Pharmacy Staff

You can configure ALIS to send daily Medication Changes Report notifications to pharmacy staff.

If you do not have access to these settings, contact your Account Manager or the ALIS Customer Success Team for assistance.

Add Pharmacy Email Recipients

If you have access to Pharmacy Settings, follow these steps:

1. Navigate to Settings > Pharmacy.
2. Locate the pharmacy integration associated with your community.
3. Select Options > Edit.
4. A settings pane will open from the right.
5. Scroll to the Daily Med Change Emails section.
6. Toggle the setting to Yes.
7. Enter the pharmacy staff email address(es).
   • If adding multiple addresses, separate each email with a comma. 

8. Finally, scroll to the bottom of the pane and select Save Connection.

Staff Login Requirement

Email recipients must be able to log into ALIS in order to view the report details.

The email itself does not include resident or medication information. Instead, it provides a link that directs the user to the report within ALIS.

If the pharmacy contact does not already have system access, you must create a staff profile for them. Refer to the How to add a new Staff Profile guide for instructions. 

Daily Email Notifications

Once configured, recipients will receive one email each morning summarizing medication activity from the previous day.

The email includes:

• The number of medication changes recorded
• A link to access the Medication Changes Report in ALIS

To view the details, recipients must log in to ALIS through the link provided in the message.

Related Articles:

• Editing Medications, PRNs, and Treatments
• How to Manually Add a New Medication
• Pharmacy Connection Reference Guide

For more assistance with the Medication Changes Report,

Contact our ALIS Customer Success Team:

 888.404.ALIS (2547) or support@go-alis.com