How to Configure Calendar Event Types and Custom Fields

Event Types let you create reusable templates for the events used on your Community Calendars. Each Event Type can have its own icon, a defined list of calendars it applies to, and optional Custom Fields to capture additional information at the event level. This guide outlines how to create and configure Event Types and their Custom Fields.

Why Customize Event Types?

Configuring Event Types gives you control over how events look and what data is captured. With Event Types, you can:

• Choose a specific icon to display for each type of event.
• Decide which Community Calendars each type is available on.
• Capture event-specific information using Custom Fields (e.g., "Attendance %" on a Staff Training).

Access Event Types

Event Types are managed in Calendar Settings. There are two ways to access Calendar Settings:

• From the Calendar Dashboard, click the Settings icon at the top of the calendar.
• From the main navigation, go to Settings → Calendar.

Scroll past the Community Calendars and ALIS Calendars sections to find the Event Types table.

Create an Event Type

1. Click + Create Event Type.
2. In the right-hand panel, complete the following:
   1. Type the Event Type Name.
   2. Select an Event Type Icon.
   3. Multi-select which Calendars this event type can apply to.
3. Optional: Toggle Custom Fields to Yes to add custom information that will be captured each time this event type is used. See the Custom Fields section below for details.
4. Click Create Event Type to save. The new event type will appear in the Event Types table and will be available the next time an event is created on the selected calendars.

💡Tip: Use the Edit and Disable buttons on the right side of the Event Types table to update existing event types.

Custom Fields

Custom Fields let you capture additional information on calendar events specific to each event type. For example, a Staff Training event type might include an "Attendance %" custom field.

Add Custom Fields to an Event Type

1. From the Event Types table, click Edit on an existing event type or + Create Event Type to create a new one.
2. In the right-hand panel, toggle Custom Fields to Yes.
3. Type the Custom Field Name.
4. Select a Field Type:
   1. Single Choice: Users select one option from a list you create.
   2. Multiple Choice: Users select one or more options from a list you create.
   3. Free-form Single Line: Users type one line of text.
   4. Free-form Multi Line: Users type multiple lines of text.
5. For Single Choice and Multiple Choice fields, type your Field Options (e.g., for "Attendance" you might type percentages like 25%, 50%, 75%, 100%). 
6. Optional: Click + Add Another to add more options.
7. Optional: Click + Add Custom Field to add another custom field to this event type.
8. Click Create/Update Event Type to save.

The next time an event of this type is created or updated, your custom fields will be available to complete on the event.

Related Articles:

• How to Use the Calendar
• How to Create Calendar Events
• Calendar Settings 

For more assistance: 888.404.ALIS (2547)  |  support@go-alis.com