To allow direct care staff to document residents' Care Items at any time during a Care Shift, you you only need to update a few settings. Care Item schedules will then reflect as more generalized in Care Tracking.
About Hiding Care Times
If your organization prefers not to display specific care times on resident Care Plans, you can easily update the system settings to show a more general schedule (Care List and Shift only).
This is a common practice that can reduce liability by allowing caregivers flexibility in task completion, rather than being bound to an exact time of day. By setting tasks to display more generally within a Care List, you can still prioritize them to ensure they appear in the desired sequence for your staff. For more information on Care Item prioritization, refer to this Prioritize Care Items in Care Tracking guide.
In this article, we cover the necessary setting changes and show you what the resulting display will look like.
Access Care Settings
These settings are available to individuals with administrator-level Security Roles only. If you do not have this access, please contact your Account Manager or our ALIS Customer Success Team for assistance.
Navigate to Settings > Care.
Click the Care tab (the page defaults to the 'General' tab).
Important: Verify you are updating the correct community by checking the community dropdown menu at the top right of the page.
Edit the Care Items
You can hide care times for all items at once (Bulk Edit) or adjust them individually.
Bulk Edit (Recommended)
In the filters area above the table, move the righthand toggle to Expand All to see all Care Items within their Categories.
Check the box to the left of the Category name (e.g., "ADLs") to select all items inside it, or multi-select specific Care Items.
Click the Bulk Edit button at the top of the table.
In the pane that opens, check the box for Hide care times throughout ALIS and toggle the setting to Yes.
Click Save.
Edit Individual Items
Locate the specific Care Item name (e.g., "Dressing Reminders") in the list.
Click the Edit button.
Move the 'Hide Care Times' toggle to Yes.
Click Update Item.
Hidden Care Times in Care Tracking
Once care times are hidden in settings, they no longer display specific clock times (e.g., 8:00 AM items appear before 9:00 AM items) on Resident Care Plans or in Care Tracking. Instead, they will display as 'Anytime' on the Record Care page within the assigned shift.
Set Care Item Priority
Since tasks are no longer sorted by time in Care Tracking, you may want to prioritize Care Items.
You can manually adjust the order that tasks appear and assist caregivers' Care Tracking workflow (e.g., "Dressing Assistance" appears before "Meal Assistance - AM").
Go to the Care dropdown menu in the top navigation bar and select Care Lists.
Scroll down to find the specific List Name you wish to organize, and click the Prioritize Items button.
On the specific Care List details page, drag and drop the care items to sort them into your preferred order. This new order will be reflected immediately for caregivers in Care Tracking.
Once tasks are prioritized in Care Lists, they will be shown as "Priority [#]" in Care Tracking:
For more information about prioritizing Care Items, refer to this Prioritize Care Items in Care Tracking guide.
Related Articles:
- Evaluation Center Reference Guide
- How to complete an Evaluation
- How to complete a Service Plan
- Care Tracking Reference Guide
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