Electronic Signatures for Compliance Documents and Incidents in ALIS

Electronic signatures can be used for any compliance document (including incident forms) and for electronic evaluations and service plans.

You can set up your signature in your My Account page to create a legible option that is easy to add to all your documents. 

My Account signature setup

1. Click My Account at the top of your page in ALIS.
2. Scroll down to the bottom of the page to find the Signature section. Click the Create New Signature button.
3. In the pop-up you have two options:
   • You can draw your signature in the largest box using your mouse or preferably with a stylus using a touch-screen tablet or device. Many people find it challenging to draw their signature with a computer mouse.
   • You can type your name in the smaller box to create your signature in a handwritten-style font. This is the most popular choice.
4. Click Submit & Store Signature. Going forward, whenever you click a Sign flag on a document in ALIS, you can quickly apply your signature with one click. No longer will you need to draw your name with a computer mouse every time!

Applying your signature to documents

1. For the item you need to sign, click the Fill Online button. If this option is not available, contact the ALIS team to set up the document you need. 
   • If the form has been Completed before, you will have the options Previous Form or New Form.
     • The Previous Form option is useful for documents where you will want to retain all previous entries on the form, review, make changes, and resubmit with a new signature.  
     • New Form will still provide prefilled ALIS fields (resident name, room number, etc.) but all other fields will be cleared out for you to fill again.
2. The form will pull up in a new window for you to review and complete it. Wherever you see a Sign flag, you can click to apply your signature.
3. After you click Use this Signature (or sign using a signature you drew on screen), the signature pop-up will close and your signature will display on the form.
4. When you are done, click the Save button at the top and exit the form. Your document is now in the In-progress status, and you can return to edit and complete it later if needed.
   • If another staff member needs to electronically sign the document in ALIS, they can login, click the Edit button, and pick up where you left off on the form.
5. When the form is ready to complete, verify the expiration date if needed and click the Complete button.

Related articles:

Completing Compliance Items

E-Sign Evaluations and Service Plans