Care Tracking is where we can review and document tasks for our residents.
The items shown on the Care Tracking schedule are set up on a resident's Care Plan. An exception to this are items setup using Scheduled PRN Care, which are meant to be scheduled for a shorter length of time.
- For more information about Care Plans, read this article: How to Review a Care Plan
- For more information about Scheduled PRN Care, read this article: How to Schedule PRN Care.
Care Lists are the tasks lists meant to be set up for each individual caregiver. Even if we don't assign the Care Lists to specific staff members, each one is meant to represent a caregiver's shift's worth of tasks.
Care Item is the name in ALIS for a specific task. The Care Items are scheduled on the Care Plans, organized by scheduling on the Care Lists.
The goal should be to document each care item you are responsible for. Different items may have different options for recording.
Care Tracking
To get started, click the Care Tracking icon on your home screen.
On the Care Tracking page, you can see the Care Lists within the current shift. You can also look at the Care Lists on the previous shift and on the next shift.
To work on a Care List, click the Record Care or Record button on the right.
Filters and other options on Record Care
On the Record Care page there are some filters at the top to help you view specific Care Items if you have a long list to look through. You can update these menus to look at items for a specific resident, Care Item, resident room number, or resident Product Type.
- If some items have already been recorded on the Care List, you can click the Show Recorded checkbox to view the recorded items.
- You can also sort the list by time (default) or resident room number, and then adjust to view the list in ascending or descending order.
- The last option is to view the page with all Care Items expanded, or expanded to show the notes fields, or collapsed.
- You can also Record PRN Care from here. Read more about PRN Care in this article: How to Record PRN Care.
- The Print button generates a printer-friendly PDF showing all of the Care Items within this Care List.
Care Item Details
Below all the filters and buttons at the top, each Care Item displays based on your filters.
- First you see the scheduled time and the resident name with several resident details and links.
- Click the links to view the resident's Care Plan, Tracking Sheet to show all recorded care for the resident this month, or view the Facesheet.
- Below this are the name care item, instructions, and a link to view last 30 days outcomes of the task.
- On the right, you can type the time taken, click to document one of the outcome options, and add notes.
- Outcome options may vary for different care items, and the notes may be turned on or off at your community.
- Click "Add Notes" to make the field available for you to type notes.
How to Record Care
The goal of this page is for you to record all items on the Care List!
- Click the appropriate outcome option. Most of the time these options are Completed or Not Completed, but sometimes the outcomes are in are a custom list for you to choose one.
- Adding notes may be very useful, especially if a resident has refused care.
- Record the time taken for the care item. This may be optional or required.
- To save your work, click the green Record Care button at the top right of your page. If this button is not available, this is likely because not all required fields were filled in on your Care Items.
- You can complete your documentation on multiple Care Items before clicking Record Care to save your work!
The Float Care link below the Care Item name will allow you to reschedule the task to the next day. Read this article for more information: Float Care.
Care Lists can also be printed on paper if you need to see the tasks and/or document outcomes without a laptop or tablet. Use the Print Center to print the documents that will work best for you. For more information, read this article: Print Center Guide
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