How to set up Residency Agreements

The Residency Agreements feature helps your team ensure all residents have an agreement on file that remains in good standing, rate increases are set, and rate increase letters are created for mailing.

Enable Residency Agreements 

This feature is behind an entitlement and requires the ALIS team to enable it. Additionally, our team must digitize your lease documents and add them as Compliance Items in Resident Settings before the Residency Agreements feature can be used. Contact your Account Manager or our ALIS Customer Success Team for assistance with enabling the entitlement and be sure to send your lease documents in PDF format for our team to digitize. Upon document submission, be prepared to consult our team on your specifications for signature lines and required fields. 

Configure Residency Agreements 

Once the feature is turned on and your lease documents have been added to Resident Settings, you can enable and configure Residency Agreements for each community. Follow the below steps to complete:

1. Navigate to Settings > Residency Agreement. 
2. In the Communities tab, you can enable per community. Once enabled, click Manage to set the Agreement Rate type, Future Rate, and Days Notice.
   • Starting Residency Agreement - Enter a starting lease number. Note that this number can can be edited on a per-lease basis after is has been set.
   • Residency Agreement Rate - Choose either a Fixed or Per Diem rate calculation for your community's agreements.
   • Residency Agreement Future Rate - Determine if/how you would like ALIS to round future rate increases.
   • Days Notice - Set when you want to be alerted prior to lease agreements' expirations.
3. In the Rate Increase Templates tab, click the +Add Template button to create a letter template that can be chosen to mail individually or in bulk once increases are verified within the Residency Agreement Center.

Verify Floor Plan 

It is important to review your floor plan and ensure alignment with your lease agreements. The Settings tab is where you can make adjustments to your Room Categories and Room Types. Refer to this How to configure a community Floor Plan guide for more information on setup.

• Room Categories - refers to how you want to visually separate your occupancy in occupancy reports. Usually, categories will be set as Product Types such as AL, MC, and IL. You can also use the Categories to track occupancy by hall or floor. 
• Room Type - refers to the kinds of rooms at your community, such as studio, one bedroom, two bedroom, two bedroom deluxe, etc. 

Residency Agreement Center

Once your agreements and floor plan are configured, navigate to the Residency Agreement Center to add and manage your leases further. Refer to this Residency Agreements Reference Guide article for more information.

Related Articles:

• Residency Agreements Reference Guide
• How to configure a community Floor Plan

For more assistance with Residency Agreements,

Contact our ALIS Customer Success Team:

 888.404.ALIS (2547) or support@go-alis.com