Map Pharmacy Messages to Existing Orders

This guide provides step-by-step instructions for replacing an existing order on a resident's MAR with an incoming order message from your pharmacy.

The main purpose of mapping a new order to an existing order is to prevent the creation of duplicates. It also aims to ensure that the most recent order in the pharmacy's system matches your ALIS eMAR. Once the mapped order is processed, the previous existing order is discontinued and replaced by the order sent by the pharmacy.

How to Map a Pharmacy Message 

Navigate to your Pharmacy Inbox > Incoming Orders tab to view unprocessed orders. 

1. Locate the order message you need to map, and click the Process button.
2. Below the blue page header, move the toggle from New Schedule to Map to Existing Schedule. This action makes the righthand dropdown menu options available for selection. Options presented in this menu are the resident's existing orders of that same medication type (Routine or PRN) currently on their MAR. 
3. Select the matching order name from the dropdown menu to map these orders. A panel on the right side of the screen titled Existing Order will appear, and this panel displays the details of the order we need to replace.
4. Within the righthand panel, we recommend clicking the Use Data button, so that any information already added to that existing order can be saved along with the order taking its place.

Understanding this side-by-side view is crucial to the mapping process! Keep in mind that the main, or center part of your screen shows the incoming pharmacy-linked order. When you "Map to Existing Schedule," the center screen order message is what is used to replace the order shown on the righthand panel.

Even when you Use Data from the existing order, it is important to review the pharmacy-linked order message so that the MAR reflects all necessary information and contains the correct Pass Meds schedule.

Once you have confirmed the information on the center screen order message is updated appropriately, click the green Process Order button at the bottom right side of the page.

Once the order is processed, it will no longer appear in your Pharmacy Inbox. The resident's MAR will reflect the updated version of the order, it will be directly linked to your pharmacy, and you will have successfully prevented the creation of duplicate orders!

For more assistance with Mapping Pharmacy Messages,

Contact our ALIS Customer Success Team

888.404.ALIS (2547) or support@medtelligent.com